Bookmarking folders is a common operation that allows you to quickly access your most important folders. To add new bookmarks you have to select the folder you want and then click on the [Add bookmark] context menu item.
Once the bookmark has been created you can check that it appears in the general [Bookmarks] section in the accordion panel on the left side. Here you can see the complete list of your bookmarks, by clicking on a bookmark you will be redirected to the referenced folder, or you can use a context menu to edit and delete existing bookmarks.
Convert to different formats
Thanks to a configurable converter system, you can convert a document to another different format.
To convert a document, just select it and click on the Convert icon of the toolbar.
Then in the popup window you can select one of the available output format and if you want to download the converted file or save it inside LogicalDOC in the current folder.
The Conversion feature may not work if the proper converter is not correctly configured and/or not licensed.
Export as PDF
The Export as Pdf icon of the toolbar is a shortcut for downloading the PDF conversion of the selected document.
If your selection consists of several documents, they will all be combined into a single PDF file.
Split a PDF
Sometime you upload a big PDF and you need to split it in different segment, you can do this using a set of policies.
To split a file, select it, then right click and in the context menu choose More > Split.
Here you can choose among this list of splitting policies:
Policy
Description
all pages
each page of the original file will be saved in a new PDF
selection of pages
you specify a selection of pages separated by comma. In the Expression field you specify the page ranges. E.g. 1,2-5 generates a new PDF with containing just the first page and another PDF containing pages 2,3,4 and 5
blank page as separator
the blank pages are interpreted as separators and each segment will be saved in a new PDF
barcode as separator
the pages containing a barcode are interpreted as separators and each segment will be saved in a new PDF. In the Expression field you can define a regular expression to be matched by the barcode. E.g. SEPARATOR means that the barcode's value must have the value 'SEPARATOR'
text as separator
the pages containing a given text are interpreted as separators and each segment will be saved in a new PDF. In the Expression field you must define the text to use as separator
Click on Split to start the process. The original file is not altered and the segments are stored as additional documents in the current folder. You need the Write permission in the current folder to use this feature.
Compare documents and versions
Thanks to a configurable comparison system, you can compare two documents of the same format.
To compare two documents, just select them, then right click and in the context menu choose More > Compare.
Compare different versions
You can compare two different versions of the same document. In the Versions tab just select two versions and in the context menu choose Compare metadata.
The popup shows the differences in the properties:
Now click on Compare content to display the comparison between the two files.
Tickets are unique codes bound to special links that can then freely distributed to give access to a specific document to people not registered in the system.
Only those users with download permission can create a ticket. If you have such a permission, then right-click on a document and select More > Ticket
A ticket may lead to download or just preview the document.
Download Ticket
When a recipient clicks on a Download Ticket the document gets downloaded.
These are the fields you can fill:
Content: You may want to refer to the original document, or it's PDF conversion
Expires in: a validity period since the current time (this is ignored if you specify an exact expiration date)
Expires on: an exact expiration date
Max downloads: maximum number of admitted downloads
Press Save and the generated link will be shown to you in a popup window, please copy it in your clipboard and distribute it to your audience.
View Ticket
When a recipient clicks on a View Ticket it is routed to a web page where he can see both the preview and all the metadata of the document.
These are the fields you can fill:
Content: You may want to refer to the original document, or it's PDF conversion
Expires in: a validity period since the current time (this is ignored if you specify an exact expiration date)
Expires on: an exact expiration date
Max downloads: maximum number of admitted downloads (put zero to disable the download at all)
Max. views: maximum number of admitted views
Press Save and the generated link will be shown to you in a popup window, please copy it in your clipboard and distribute it to your audience.
When the recipient clicks the link, he will see a web page showing the preview and also the download button:
