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Document Aliases

Aliases are pointers to real documents that you may use to distribute the same content in different folders with different security policies, you may have more than one alias that point to the same real document.

Creating an Alias

From the list of documents to select the document you want to create an alias and then choose the Copy context menu item. This will put the current selection in the clipboard.

Now, in the folders tree, right-click on the destination folder and select the Paste as alias item.

The alias appears as a normal document, and you can perform on it all the operations allowed in the folder.

Info

All the operations performed on this alias will be executed on the original document.

All the modifications done on the real document will propagate to all the aliases.

Aliases don't cause increases in the size of storage.

Deleting an Alias

Just right-click on the alias and choose Delete. This deletes the alias only, not the real document.

Linking documents together

Sometimes you want to link documents that are logically related. To do this, select the documents you want to link and then select the Copy item of the context menu. This will put the current selection into the clipboard.

Then right-click on a target document and select Paste as link. Now you can see the new link appearing in the Links tab.

The attribute Type can be used to better qualify the link, and you can change it inline by double-clicking on the cell. As usual, a context menu is available on each element for doing basic operations.

Move

From the documents list grid, select the documents you want to move and then select the [Cut] item of the context menu. This will put the current selection into the clipboard.

cut document

Now, in the folders tree, right-click on the destination folder and select the [Paste] item. As you can see, the documents were moved to the target location. Note that they are no more present in the source folder.

move document

Copying, Moving and Deleting documents

Copying and moving documents requires having at least Read right on the original document and Write right in the target folder. Copying and moving are done using the clipboard, which is located in the status bar.

Copy

In the documents list select the elements you want to copy then right-click on them and choose the Copy item of the context menu. This will put the current selection into the clipboard.

Now, in the folders tree, right-click on the destination folder and select the Paste item. As you can see, the documents were copied in the target location. Note that they are completely new documents, not connected with the original ones.

Move

In the documents list select the elements you want to move then right-click on them and choose the Cut item of the context menu. This will put the current selection into the clipboard.

Now, in the folders tree, right-click on the destination folder and select the Paste item. As you can see, the documents were moved to the target location.

Delete

You must have the Delete permission to be able to delete documents. In the documents list select the elements you want to delete then right-click on them and choose the Delete item of the context menu.

Once deleted, the documents are no longer in the current folder, but you can find them in your trash bin located on the left side of the screen.

If you want to restore a deleted element, just right-click on it and select Restore. The element is restored in the currently selected folder.

Delete

From the documents list grid, select the documents you want to delete and then select the [Delete] item of the context menu. Then you have to confirm the operation.

delete
 

After that, the document will be deleted and they will appear in your personal trash.