Searching your documents

The LogicalDOC's search engine is the heart of the system. It allows quick access to the information when you need it. The fastest way to search for documents is to use the full-text search. At the top of the screen is the quick search box . You must enter a search expression and then click on the icon with the magnifying glass.

The visualization is now switched to the Search screen where a list of hits is shown . Each element can be expanded to show a snippet of text evaluated for its relevance to the given search expression.

When you select a document, its details are loaded in the panel below. In general, you can operate in the same way that you do in the folders browser.

By default, the search returns the first 40 hits. If the system detects a possible greater number of results, you will be informed with a message in the status bar. If you want to include more hits, simply type the desired number in the Display field of the tool bar.

Security checks

The documents that you receive as the result of a search are only those which are also accessible by your account.

 

Parameters

When your search is more concerned on the parameters of the document, you could use the Parametric Search feature. To perform this kind of search you have to add as many conditions as you want on the document's metadata.

It is possible to restrict the search to a single folder, a single language and if you select a template you will also able to put conditions on the template's attributes. Click on Search and the result will appear.

Full-text Search

The full-text search allows you to search in the contents of the documents. To perform this kind of search you have to enter a text expression.

It is possible to restrict the search to a single folder or apply some other filters as you see in the form. The text expression will be searched in the content of the document and in the other checked fields in Search in section.

This eliminates any confusion and makes sure you that effort must exist and either term computational or objects may exist.

Indexing required

Documents are not immediately available for full-text searches: they require to be indexed by the search engine first, by default this happen after 30 minutes but in general this depends on your system's configuration.

As expression you can use any words composition and in addition you can use special characters.

Wildcard Searches

To perform a single character wildcard search use the "?" symbol.

To perform a multiple character wildcard search use the "*" symbol.

The single character wildcard search looks for terms that match that with the single character replaced. For example, to search for "text" or "test" you can use the search:

te?t

Multiple character wildcard searches looks for 0 or more characters. For example, to search for test, tests or tester, you can use the search:

test*

You can also use the wildcard searches in the middle of a term.

te*t

Boolean Operators

Boolean operators allow terms to be combined through logic operators. The search system supports AND, "+", OR, NOT and "-" as Boolean operators. Note that these operators are all CAPS.

The OR operator is the default conjunction operator. This means that if there is no Boolean operator between two terms, the OR operator is used. The OR operator links two terms and finds a matching document if either of the terms exist in a document. This is equivalent to a union using sets. The symbol || can be used in place of the word OR.

To search for documents that contain either "computational objects" or just "computational" use the query:

"computational objects" computational

or

"computational objects" OR computational

AND

The AND operator matches documents where both terms exist anywhere in the text of a single document. This is equivalent to an intersection using sets. The symbol && can be used in place of the word AND.

To search for documents that contain "computational objects" and "Computational effort" use the query:

"computational objects" AND "Computational Effort"

+

The "+" or required operator requires that the term after the "+" symbol exist somewhere in a the field of a single document.

To search for documents that must contain "computational" and may contain "objects" use the query:

+computational objects

NOT

The NOT operator excludes documents that contain the term after NOT. This is equivalent to a difference using sets. The symbol ! can be used in place of the word NOT.

To search for documents that contain "computational objects" but not "Computational effort" use the query:

"computational objects" NOT "Computational effort"

Note: The NOT operator cannot be used with just one term. For example, the following search will return no results:

NOT "computational objects"

-

The "-" or prohibit operator excludes documents that contain the term after the "-" symbol.

To search for documents that contain "computational objects" but not "Computational effort" use the query:

"computational objects" -"Computational effort"

Grouping

You can use parentheses to group clauses to form sub queries. This can be very useful if you want to control the boolean logic for a query.

To search for either "computational" or "objects" and "effort" use the query:

(computational OR objects) AND effort

Search by Tag

You may search by tags by opening the Tags section. Here click on the desired symbol or type it by your own.

In the list below it will be shown the set of tags starting with the selected symbol. Double click on a tag to launch the search.

By default you see the full latin chars vocabulary, but this is just a configuration that your administrator can change at any time.

Save a Search

In the tool bar you can save the current search by pressing the Save button of the toolbar.

Than insert the name of the saved search and an optional description. In the Saved Searches section you can find the list of your saved searches.

Double click on one of the items to launch the search. Each user has his own set of saved seaches.